Outsourcing payroll accounting made easy with Nexova.
- Active across Switzerland
- Fully digital without paperwork
- Attractive pricing
Our payroll accounting service
All essential tasks at a fixed price
Payroll accounting management
Recording all payroll transactions in the accounting system.
Withholding tax registration & quarterly reporting
Tax filings for withholding tax in all cantons.
Preparation of monthly payslips
Detailed monthly payroll statements for all employees.
Annual payroll declaration
Annual reports and declarations for all social insurances (AHV, BVG, UVG, Suva, etc.).
Preparation of annual salary certificates
Annual salary certificate for all employees.
Recording & uploading of payment files (DTA)
Monthly payroll payment file uploaded directly to e-banking.
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Why outsource payroll accounting?
Save time and costs, avoid risks
For startups & SMEs
We understand the challenges of small and medium-sized businesses and offer tailored solutions.
Save costs
No need to invest in expensive payroll software or internal specialists.
Always on time
We guarantee to meet deadlines for payroll, social security, and tax filings.
Legally compliant
We ensure all payroll calculations are accurate and fully compliant with regulations.
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Why Nexova Payroll Service?
Reliable, digital, and legally compliant
Fiduciary
Service
Payroll accounting is complex, time-consuming, and requires absolute precision. Mistakes can lead to high costs and legal consequences. Nexova handles the entire payroll process for you—efficiently, digitally, and 100% compliant.
Error-free payroll processing
Accurate calculation of wages, social security contributions, and withholding tax.
Automated payroll processes
Monthly payroll runs with direct transmission of payment files.
Flexible employee management
Easy recording of hires, departures, and salary adjustments.
Maximum data security
Our optimized outsourcing model reduces costs without compromising quality.
Full transparency& control
Employees have 24/7 access to their payslips via the self-service portal.
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with our experts.
Outsource your entire accounting?
The Nexova price calculator
What can you expect from us?
What's covered in our all-inclusive quote?
Payroll accounting
Payroll Accounting
Recording all salary transactions and social security contributions.
Preparation of Salary Certificates
Monthly payslips & annual salary certificates for employees.
Annual Payroll Declaration
Timely and accurate submission of all payroll declarations.
Withholding Tax Registration & Quarterly Reporting
Handling withholding tax registration and quarterly reporting in all cantons.
Accounting
Recording of All Income
We classify and book all business transactions, keeping your records up-to-date and error-free.
Preparation of Annual Financial Statements
A complete, legally compliant financial statement with all necessary details.
Filing of Tax Returns
Timely and accurate VAT and corporate tax returns
Review of Annual Financial Statements
Detailed analysis and discussion for better financial understanding.
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of your accounting here.
Our service promise
Accounting made easier and better
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The idea of outsourced accounting
A smart way to manage your finances.
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with our experts.
Internal vs. external payroll accounting?
The benefits of outsourced payroll accounting at a glance
Self-Management
Cost vs. Effort: Saves external costs but requires significant time and resources.
Labor Law Complexity: Social security, pension funds, and taxes must be managed correctly inhouse.
Risk of Errors & Consequences: Incorrect payroll processing can lead to financial and legal issues.
Knowledge Dependency: Absences or resignations in the payroll team can disrupt operations.
High Administrative Burden: Requires continuous training, software updates, and compliance documentation.
Increased Responsibility: The company is fully liable for errors and legal violations.
Outsourcing
Lower Personnel Costs: No need for internal payroll staff or coverage for absences.
IT Cost Savings: No expenses for software, updates, licenses, or technical support.
Focus on Core Business: More resources for strategic decisions and operations.
Fewer Errors & Risks: Experts ensure accurate payroll processing and full compliance.
Liability Transfer & Security: The provider takes responsibility for compliance and deadlines.
Strategic Consulting: Expert advice for better workforce planning and payroll cost efficiency.
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of your accounting here.
Financial accounting vs. payroll accounting: What is the difference?
Two key areas of corporate accounting
Financial accounting
Financial accounting involves managing all financial transactions of a company. This includes recording income and expenses, bookkeeping, preparing VAT and tax returns, and creating annual financial statements. The goal is to comply with legal regulations and ensure financial transparency.
Payroll accounting
Payroll accounting, on the other hand, focuses on the financial management of employees. It includes salary calculation and payment, social security contributions, and tax deductions. As a specialized area of accounting, it ensures compliance with labor and tax regulations.
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of your accounting here.
Why Nexova
Trusted by companies across Switzerland
Easily calculate the cost
of your accounting here.
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Conversion of a sole proprietorship into a GmbH or AG
Many entrepreneurs begin their journey with a sole proprietorship. It's simple to set up, requires no minimum capital, and offers full control. But as the business grows, so do the legal, financial, and reputational demands. At some point, converting your company into another legal form – such as a GmbH or an AG – becomes a logical next step and offers numerous advantages. This article explains when and why converting your sole proprietorship makes sense, the legal mechanisms available for doing so, and how to complete the process correctly while avoiding unexpected tax consequences.
Value Added Tax Exempt and Zero-Rated Services: Important Information
As a rule, all entrepreneurs in Switzerland are subject to value added tax (VAT) if they meet the legal requirements. This means: Depending on the tax rate (8.1%, 3.8% or 2.6%), they add VAT to the invoice amount. However, this obligation does not apply to all deliveries or services! For you as an entrepreneur, it is essential to know what is included and what is not. In this article, we give you an insight into this topic. Among other things, we explain what VAT actually is, who is subject to it and what billing models exist.
Understanding Swiss Withholding Tax: What Is It, Who Pays It, and How do You Reclaim It?
Withholding tax (Verrechnungssteuer) is a distinctive feature of Switzerland’s fiscal system. It is a federal tax that is primarily designed to reduce tax evasion on capital income. Set at a standard flat rate of 35% (with some exceptions), it applies to dividends, interest, lottery winnings, and certain insurance benefits. It is withheld directly at the source and is usually refunded to the taxpayer if they correctly declare their investment income. In this article, we’ll break down how Swiss withholding tax works, which income it affects, how you can reclaim it, and what you should watch out for—whether you're a Swiss resident, an international investor, or a company operating in Switzerland.
Best Payroll Software for Swiss SMEs and Startups in 2025
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As an internationally active biotechnology company that stands for innovation and the highest quality, we work exclusively with partners who meet our high standards. Nexova consistently impresses us with exceptional service quality, robust processes, and an impressive pace. The professional, solution-oriented, and efficient collaboration allows us to fully focus on our core business. Additionally, we would like to highlight the remarkable cost savings of 35% compared to in-house accounting. We particularly appreciate how Nexova quickly understands, develops, and promptly implements complex requirements – both within Switzerland and at our international subsidiaries. We can wholeheartedly recommend the Nexova team.
Nexova AG offers highly professional accounting services that have significantly enhanced our financial management at Learning Lab. Their team is precise and reactive, always delivering accurate and timely reports while promptly addressing our queries. With Nexova AG’s support, we manage our clients’ accounts and finances more efficiently. We highly recommend Nexova AG for their exceptional accounting services.
For us as a new catering company, it is essential that our trustee understands our specific needs and responds flexibly to our requirements. In Nexova AG, we have found the ideal partner who supports us competently in all fiduciary matters and actively promotes our growth.
Uncomplicated or serious? Or is it and? A young, clever team is at work here, offering excellent services, highly uncomplicated and competent. Instead of a prestigious reception, expensive offices and chocolates, there are fast services and competent services. For me as a one-man company, this is exactly what I need.
Arvy AG has found an exceptional partner in Nexova AG. Their very high level of expertise in FINMA-regulated industries ensures that our financial transactions are in safe and competent hands. What sets Nexova apart is their flat-rate pricing structure, which has helped us greatly with budgeting and financial planning. As a company committed to long-term success and integrity in investments, we are very satisfied with the services provided by Nexova AG.
For us as an EdTech startup, it is very important that our trustee is as digital and agile as we are. With Nexova AG, we have found the perfect partner who can actively support us in our growth.
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5.0 stars
Mr. Merz has a very broad knowledge and was able to help me with all my questions. The conversation was very pleasant and very informative for me. Thank you for your support.
Uncomplicated or serious? Both here. A young, smart team is at work here, offering excellent services, highly uncomplicated and competent. Instead of a prestigious reception area, expensive offices and a few small gifts, you offer fast and competent services. For me as a one-man company, this is exactly what I need.
I have been a Nexova customer for some time now and so far I am very satisfied! Thanks to the digital working methods and high responsiveness of the client managers, little time is lost in the daily process in particular. The prices are also very fair. Nexova handles the annual financial statements for me, including the tax balance sheet. The processes are standardized, which is a great advantage for audits (AHV and taxes). The two founders are two young, innovative guys and very serious.
The friendly and competent Nexova employee was able to answer my questions about company car taxation quickly and specifically. Thank you very much for this!
When I founded my company a year ago, I needed a reliable fiduciary partner. In addition to pure accounting, Nexova also offers me very good advice on all aspects of labor law. Thanks to the E-Post solution, I no longer even have to worry about my company mail and can focus purely on my service activities. My contacts at Nexova are always very friendly and pleasant to deal with. The complete package is simply TOP and I can only recommend Nexova!
Top company & friendly owners. A highly recommended trustee.
Very good and competent advice!
Professionally at a very high level. They are very good with Excel and could also support us with automation of processes.
I had a few questions about remote work and was advised super and free of charge. Thank you very much!
Very good service. Good and competent advice with friendly staff. I can definitely recommend
The Nexova team is very professional and I felt they always had my best interests at heart. I highly recommend Nexova and will continue to refer my clients to them and trust them with my business.
I am impressed with their outstanding service, especially in the field of accounting services, they demonstrate a professional approach and exceptional attention. As a lawyer, I have found Nexova to be a valuable partner in the financial world.
I had an excellent consultation with Nexova AG regarding withholding tax. Their expertise is remarkably extensive and their guidance was invaluable, I highly recommend their services. A first class experience.
The Nexova Team is an important partner to our startup, enabling us to pass all of our accounting, tax and payroll duties. We specially value their expertise with Startups and flexibility, which allows us to plan and manage our financials effectively and to focus on the bottom line of our operations.
We are very satisfied with Nexova as our trustee. Thanks to the Teams group chat, I can always count on very fast response times (of a few minutes). The Teams Chat group is great. With our old trustee, we had to write mails and always had to wait a long time for an answer and on top of that we were charged for every little question. Fortunately, this is not the case with Nexova.
Nexova solved my problem with a non-paying tenant quickly and efficiently. I was simply overwhelmed with the situation and glad for the competent legal advice. Nexova handled everything from the reminder with threat of termination, to representation in court, to the police eviction quickly, efficiently and also inexpensively. Many thanks for the valuable help.
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FAQ
Answers at a click
Can I manage my payroll in-house?
Yes, there is nothing stopping you from managing your own payroll accounting in-house, but it requires extensive knowledge, compliance with complex Swiss employment and accounting laws, and timely submissions. Mistakes can lead to penalties, making outsourcing a safer and more efficient solution.
How much does payroll outsourcing cost?
Pricing depends on the number of employees and required services. Use our price calculator for an instant estimate tailored to your business.
Can I access my payroll accounting records anytime?
Yes, Nexova’s cloud-based platform allows you to view your payroll data at any time, from anywhere. You are always in full control.
Does Nexova ensure compliance with payroll laws?
Absolutely. Our team remains updated on Swiss payroll regulations, ensuring every calculation and submission meets legal standards.
Is my employee data secure with Nexova?
Yes, your data is 100% secure and confidential. We use advanced security tools to safeguard sensitive information.
Can I cancel my payroll service contract if needed?
Yes, Nexova offers a flexible service contract that can be canceled at any time if you’re not satisfied. We prioritize transparency and client satisfaction to ensure you feel confident in your decision.
Can Nexova handle payroll for a growing workforce?
Yes, our scalable services adapt as your business expands, handling your growing payroll needs seamlessly.